Download and Enable Power Pivot for Excel 2016: A Step-by-Step Guide
How to Download and Use Power Pivot in Excel 2016
If you work with large volumes of data in Excel, you might have heard of Power Pivot. Power Pivot is an add-in that allows you to perform powerful data analysis and create sophisticated data models. In this article, you will learn what Power Pivot is, how to download and enable it in Excel 2016, and how to use it to enhance your data analysis skills.
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What is Power Pivot and why you need it
Power Pivot is a tool that extends the capabilities of Excel by enabling you to import, manipulate, and analyze data from various sources. With Power Pivot, you can:
Connect to multiple data sources, such as databases, files, web pages, etc.
Create a data model that consists of tables, columns, relationships, and measures.
Use Data Analysis Expressions (DAX) to create complex calculations and expressions.
Create Key Performance Indicators (KPIs) to measure your business performance.
Create hierarchies and perspectives to organize your data model.
Create interactive reports and dashboards using PivotTables, PivotCharts, slicers, and timelines.
Power Pivot is especially useful for working with large datasets that exceed the limits of Excel worksheets. For example, you can import millions of rows of data into Power Pivot without affecting the performance of Excel. You can also compress the data size by using columnar storage and data compression techniques.
Power Pivot features and benefits
Some of the main features and benefits of Power Pivot are:
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It allows you to perform fast and efficient data analysis using in-memory technology.
It enables you to create relationships between tables from different sources without using VLOOKUP or other lookup functions.
It supports advanced calculations and functions using DAX, which is similar to Excel formulas but more powerful.
It supports time intelligence functions that allow you to perform time-based calculations such as year-to-date, quarter-to-date, etc.
It supports slicers and timelines that allow you to filter your data by selecting values or dates.
It integrates seamlessly with Excel and other Microsoft products such as Power BI, SharePoint, SQL Server, etc.
Power Pivot versions and compatibility
Power Pivot was first introduced in Excel 2010 as a free add-in that you could download from Microsoft's website. Since then, it has been improved and integrated into certain versions of Office. However, not all versions of Office include Power Pivot by default. For a list of the versions of Office that include Power Pivot, as well as a list of the versions that do not, please see: Where is Power Pivot?
If you have Excel 2016 or later, you can check if your version includes Power Pivot by following these steps:
Go to File > Account.
Under Product Information, check the name of your Office product. If it says Office 365, Office Professional Plus, Office Professional, or Excel Standalone, then you have Power Pivot. If it says something else, then you don't have Power Pivot.
How to download Power Pivot for Excel 2016
If you have a version of Office that includes Power Pivot, then you don't need to download anything. You just need to enable it from the Excel options menu. If you have a version of Office that does not include Power Pivot, then you need to download it from Microsoft's website. Here are the steps to do so:
Check if Power Pivot is already installed
Before you download Power Pivot, you should check if it is already installed on your computer. To do this, follow these steps:
Open Excel 2016 and go to File > Options.
Click on Add-Ins on the left side of the dialog box.
In the Manage drop-down list at the bottom, select COM Add-ins and click Go.
In the COM Add-Ins dialog box, look for Microsoft Power Pivot for Excel. If it is checked, then Power Pivot is already installed and enabled. If it is unchecked, then Power Pivot is installed but disabled. You can enable it by checking the box and clicking OK. If it is not listed, then Power Pivot is not installed and you need to download it.
Enable Power Pivot from Excel options
If Power Pivot is installed but disabled, you can enable it from the Excel options. To do this, follow these steps:
Open Excel 2016 and go to File > Options.
Click on Add-Ins on the left side of the dialog box.
In the Manage drop-down list at the bottom, select COM Add-ins and click Go.
In the COM Add-Ins dialog box, check the box next to Microsoft Power Pivot for Excel and click OK.
You should see a new tab called Power Pivot in the ribbon.
Troubleshoot Power Pivot installation issues
If you have trouble installing or enabling Power Pivot, you can try some of these solutions:
Make sure you have the latest updates for Office 2016. You can check for updates by going to File > Account > Update Options.
If you have a 64-bit version of Office 2016, make sure you download the 64-bit version of Power Pivot. If you have a 32-bit version of Office 2016, make sure you download the 32-bit version of Power Pivot.
If you have multiple versions of Office installed on your computer, make sure you use the same version of Excel and Power Pivot.
If you still have issues, you can visit the Microsoft Support website for more help: Power Pivot Help Center
How to use Power Pivot in Excel 2016
Once you have downloaded and enabled Power Pivot, you can start using it to create and analyze your data models. Here are some of the basic steps to use Power Pivot in Excel 2016:
Open the Power Pivot window
The Power Pivot window is where you can manage your data model, import data, create relationships, and write calculations. To open the Power Pivot window, follow these steps:
In Excel 2016, click on the Power Pivot tab in the ribbon.
In the Data Model group, click on Manage. This will open a new window called Power Pivot for Excel - Book1.xlsx (or whatever your file name is).
In the Power Pivot window, you will see a toolbar at the top, a grid area in the middle, and a diagram view at the bottom. You can switch between these views by clicking on the icons in the lower right corner.
You can also access some of the Power Pivot features from the Excel ribbon, such as creating a PivotTable or a chart from your data model.
Import data from various sources
One of the main advantages of Power Pivot is that you can import data from different sources and combine them into a single data model. To import data into Power Pivot, follow these steps:
In the Power Pivot window, click on the Home tab in the toolbar.
In the Get External Data group, click on the icon that corresponds to the type of data source you want to import. For example, if you want to import data from a SQL Server database, click on From Database > From SQL Server.
In the dialog box that appears, enter the connection details and credentials for your data source. You can also specify a friendly name for your connection and choose whether to encrypt it or not.
Click Next and select the tables or views that you want to import. You can also write a custom SQL query to import specific data.
Click Finish and wait for the data to be imported. You can monitor the progress and status of the import in the Import Data dialog box.
When the import is complete, click Close. You should see your imported tables in the grid area or the diagram view of the Power Pivot window.
You can repeat these steps to import data from other sources, such as Excel files, text files, web pages, etc. You can also refresh your data sources by clicking on Refresh All in the Data group of the Home tab.
Create relationships and calculations
After you have imported your data, you can create relationships between your tables to enable cross-table analysis. You can also create calculations and measures to perform complex analysis on your data. To create relationships and calculations in Power Pivot, follow these steps:
In the Power Pivot window, click on the Diagram View icon in the lower right corner. This will show you a graphical representation of your tables and their relationships.
To create a relationship between two tables, drag and drop a column from one table to a matching column in another table. A line will appear between the two tables indicating the relationship. You can also create relationships by using the Create Relationship dialog box in the Design tab.
To create a calculation or a measure, click on an empty cell in the grid area of a table and enter a formula using DAX. You can use various functions and operators to create complex expressions. You can also use the AutoSum, Average, Count, Min, and Max buttons in the Calculations group of the Home tab to quickly create common measures.
To format your calculations and measures, you can use the options in the Data Type, Currency Symbol, Currency Format, and Currency Decimal Places groups of the Home tab. You can also use the advanced formatting options in the Measure Settings dialog box. For more information on how to create relationships and calculations in Power Pivot, please see: Create a Data Model in Excel. For more information on how to use DAX in Power Pivot, please see: Data Analysis Expressions (DAX) Reference. For more information on how to format calculations and measures in Power Pivot, please see: Format Data in Power Pivot. For more information on how to create KPIs, hierarchies, and perspectives in Power Pivot, please see: Enhance Your Data Model with KPIs, Hierarchies, and Perspectives. Analyze data with PivotTables and charts
After you have created your data model, you can use PivotTables and charts to analyze and visualize your data. PivotTables and charts are interactive tools that allow you to summarize, filter, and slice your data in various ways. To create a PivotTable or a chart from your data model, follow these steps:
In Excel 2016, click on the Power Pivot tab in the ribbon.
In the Data Model group, click on PivotTable or PivotChart.
In the dialog box that appears, choose where you want to place your PivotTable or chart. You can place it in a new worksheet or an existing worksheet.
Click OK. This will create a blank PivotTable or chart and open the PivotTable Fields pane on the right side of the Excel window.
In the PivotTable Fields pane, you will see a list of tables and fields from your data model. You can drag and drop fields to different areas of the PivotTable or chart, such as Filters, Columns, Rows, and Values.
You can also use the buttons in the Analyze and Design tabs of the ribbon to modify and format your PivotTable or chart. For example, you can add slicers and timelines to filter your data, change the layout and style of your PivotTable or chart, create calculated fields and items, etc.
For more information on how to create and use PivotTables and charts from your data model, please see: Create a PivotTable with Power Pivot Data.
Conclusion
In this article, you have learned how to download and use Power Pivot in Excel 2016. Power Pivot is an add-in that allows you to import, manipulate, and analyze data from various sources. You can create relationships and calculations in your data model using DAX, and create interactive reports and dashboards using PivotTables and charts. Power Pivot is a powerful tool that can help you perform advanced data analysis and create sophisticated data models in Excel.
FAQs
Here are some of the frequently asked questions about Power Pivot:
Q: What is the difference between Power Pivot and Power Query?
A: Power Query is another add-in that allows you to connect to, transform, and combine data from different sources. Power Query is mainly used for data preparation and cleansing, while Power Pivot is mainly used for data modeling and analysis. You can use both tools together to create a comprehensive data solution in Excel.
Q: How do I update my Power Pivot data model?
A: You can update your Power Pivot data model by refreshing your data sources or by making changes to your tables, relationships, and calculations. To refresh your data sources, you can click on Refresh All in the Data group of the Home tab in the Power Pivot window or in Excel. To make changes to your tables, relationships, and calculations, you can use the options in the Design, Advanced, and Data View Tools tabs of the Power Pivot window.
Q: How do I share my Power Pivot workbook with others?
A: You can share your Power Pivot workbook with others by saving it as an Excel file (.xlsx) or as a Power BI Desktop file (.pbix). You can also publish your workbook to SharePoint or Power BI online service for collaboration and sharing. For more information on how to share your Power Pivot workbook, please see: Share Your Data Model with Others.
Q: Where can I learn more about Power Pivot?
A: You can learn more about Power Pivot by visiting the official Microsoft website: Power Pivot Overview and Learning. You can also find many online courses, books, blogs, and videos that teach you how to use Power Pivot effectively.
I hope you found this article helpful and informative. If you have any questions or feedback, please feel free to leave a comment below. Thank you for reading and happy data analysis!